Warehouse Management and Barcoding
Model your warehouse (even if it’s small)
Regardless of whether you have a formal warehouse or are working from a small office, modeling your storage locations pays off. Create a hierarchical structure so you can track where inventory is physically stored and how much remains.
Create your first Warehouse.
Inside a warehouse, create subfolders: Areas → Shelves → Bins. The important distinction is that bins hold actual inventory; areas and shelves are organizational.
If you have only a few variants or very limited space, you can create bins directly and skip intermediate levels.
Example layout: Storage room, Office, Packing area, General storage. Create a shelf inside general storage, and then a bin inside that shelf. Link bins to product variants after your Shopify import completes to enable live inventory sync between bin and variant.
When you update a bin’s quantity, the linked variant’s inventory updates too—and changes flow back to Shopify. This keeps your physical counts and online inventory aligned. Use the variant History tab to see where an inventory change originated.
Barcodes and scanning
Every shelf, bin, and product variant automatically receives a barcode on creation. Print these labels with your existing label printers (use appropriate paper sizes in your printer settings), then use your phone’s camera to scan labels directly from Organizely’s mobile site for quick location-based checks.
If you have a scanner device, you can also scan the barcodes directly on the Organizely search bar to navigate directly to that product / shelf / bin / etc.
