Vendors are the brands or manufacturers attached to your products. Organizely creates them automatically from your Shopify product data, so this page is mainly where you review, tidy up, and organize them. You'll find it at Purchasing → Vendors.
Vendor vs. supplier
These two are easy to mix up, so here is the difference:
A vendor is the brand or manufacturer associated with a product (the "vendor" value that comes across from Shopify). Vendors are created for you and are used mostly to group and filter products, reports, and forecasts.
A supplier is the business you actually buy stock from. Suppliers hold contacts, payment terms, and lead times, and they are who your purchase orders go to. You create and manage suppliers yourself under Purchasing → Suppliers.
One supplier might sell you products from many vendors, and a single vendor's products might be bought from several suppliers. They are related but separate records.
Where vendors come from
You don't create vendors from this page. Each time your products sync from your store, Organizely reads the vendor name on each product and creates a matching vendor if one doesn't already exist. Vendors are matched by name.
Because vendors are rebuilt from product data, a vendor you deleted outright would just reappear on the next product sync. That is why Organizely archives vendors instead of hard-deleting them (see below).
Browse and search vendors
Go to Purchasing → Vendors.
Each row shows the vendor's name, its description (if it has one), and its tags.
Use the search box to filter the list. Search matches the vendor name, description, and tags.
Click a row (or open the row's menu and choose View Details) to open a vendor.
If the list looks empty, it usually just means no products have synced yet. Vendors appear on their own as your catalog syncs from your store.
Edit a vendor
Open the vendor from the list.
Under Basic Information , edit the Vendor Name and an optional Description .
Under Tags , add or remove tags to categorize and organize your vendors.
Click Save Changes .
Save Changes stays disabled until you've changed something, so you can't accidentally save an unedited record. Tags are searchable from the vendor list, which makes them a quick way to segment vendors (for example by product type, region, or priority).
Archive a vendor
Archiving sets aside a vendor you no longer want cluttering your lists and pickers, without throwing away its history.
Open the vendor.
Click Archive Vendor .
Confirm in the dialog.
What archiving does:
Hides the vendor from vendor lists and pickers.
Keeps the record. Archiving is not a permanent delete.
Survives the product re-sync from your store. Because vendors auto-recreate by name, a hard delete would just be recreated on the next sync, so archiving is the durable way to keep a vendor out of the way.
Vendors and forecasting
When Organizely builds demand forecasts and reorder suggestions, it resolves each product's settings (things like reorder point and safety stock) through a hierarchy of levels, and the vendor is one of those levels. Because of that, keeping your products grouped under the right vendor helps your forecasts and reorder suggestions stay consistent.
Need help?
If you have questions or run into anything unexpected, reach out to our support team.