Create purchase orders, receive incoming stock, and manage the suppliers and vendors you buy from, all from the Purchasing section. This page is your map to the area; each topic below has its own detailed guide.
Purchasing covers everything from placing an order with a supplier to the stock landing on your shelves. You can:
- Raise purchase orders (POs) to your suppliers and track them through their whole lifecycle.
- Capture the true cost of goods by adding fees like shipping, tax, and duty so they roll into landed cost.
- Receive incoming stock against a PO (including partial receipts) and inspect it as it arrives.
- Keep supplier and vendor records, contacts, files, and performance details in one place.
- Source a variant from multiple suppliers, each with its own quoted cost, and pin a cost when you need to.
- Save reusable ship-to addresses for POs that deliver somewhere other than the receiving location.
- Brand the supplier-facing PO PDF with your logo, brand color, and company details.
You reach the section from the sidebar under Purchasing.
- Create POs to suppliers with line items, expected delivery dates, per-line supplier SKUs, and pack/case ordering. Track status through Draft, Sent, Partially Received, Received, Cancelled, and Closed, and close, cancel, or reopen a PO when needed. Attach invoices and files, and link the sales orders waiting on the incoming stock.
- Add fee lines (shipping, tax, duty, discount, handling, or one-off), choose how each is allocated across the line items, and decide which fees affect landed cost. A live totals box shows the per-charge breakdown, the PO total, and the landed cost.
- Record received quantities against a PO, with partial receiving supported, and inventory updates on sync. Split each line's arriving units into accepted, accepted-damaged, and rejected (with a reason), and use the goods-received inspection checklist under Purchasing → Inspection Checklist.
- Manage supplier contact information, payment terms, lead times, and performance metrics, with multiple contacts per supplier. Attach documents on the supplier's Files tab and review each supplier's purchasing history.
- View, edit, and archive vendors (name, description, tags, and forecasting settings) from Purchasing → Vendors. Vendors are archived rather than deleted, so they survive a Shopify product re-sync.
- Source a single variant from several suppliers, each with its own quoted cost, supplier SKU, pack size, lead time, and MOQ, and mark one supplier as preferred. You can also pin a variant's cost so a hand-entered value overrides the running weighted-average.
- Save reusable ship-to destinations under Purchasing → Shipping Addresses, and pick one on a PO when goods ship somewhere other than the receiving location. The PO snapshots the address, so later edits never change POs that already used it.
- Generate a professional, supplier-facing PO PDF and customize it in Purchasing → Settings: the starting PO number, logo, brand accent color, billing address, footer note, and toggles for images, SKUs, supplier contact, and the ship-to block.