Organizely lets you source the same product or variant from more than one supplier, record each supplier's quoted terms, and choose which one is used by default when you buy. You can also pin a variant's cost by hand when you want a fixed figure instead of the running weighted average. Everything below lives on the Purchasing tab of a product or variant in your catalog.
Sourcing works at two levels that stay in sync:
- each variant keeps its own list of suppliers. Because a supplier's quote and part number are specific to a SKU, the quoted cost, supplier SKU, pack size, lead time, and minimum order quantity (MOQ) are stored per variant. One of these suppliers is marked .
- you can tie suppliers to the whole product. A supplier added here applies to every variant of the product, and one supplier is the product's . The per-supplier cost and SKU still live on each variant, since those details are per SKU.
Note: Editing a product's or variant's suppliers and cost is part of editing the catalog, so it is available to managers and admins.
Use this when different variants of a product have different supplier quotes, part numbers, or pack sizes.
Go to Catalog → Products and open the product.
Open the variant, then go to its Purchasing tab.
On the Suppliers card, add a supplier.
Fill in that supplier's details for this variant:
- Quoted cost
- Supplier SKU (the supplier's own part number for this item)
- Pack size
- Lead time
- Minimum order quantity (MOQ)
Repeat to add every supplier that can provide this variant.
Mark one supplier as .
The preferred supplier becomes the default when you create a purchase order for this variant, so you do not have to pick a source every time.
Use this when a supplier provides all (or most) variants of a product and you want to manage the relationship once.
Go to Catalog → Products and open the product.
Open the product's Purchasing tab.
On the Suppliers card, add a supplier. It is applied to every variant of the product automatically.
Mark one supplier as the product's .
Removing a supplier from the product Purchasing tab takes it off every variant. The per-supplier cost and supplier SKU stay on each variant, because those values are per SKU.
If a supplier only covers some of the product's variants (for example, one added at the variant level for a subset), the product Suppliers card shows that supplier's coverage. Use the action to extend that supplier to every variant of the product at once.
- The supplier on a variant is the default choice when you create a purchase order for it, so new POs start from the right source.
- When you generate suggested purchase orders from the demand forecast (Demand Planning → Reorder), suggestions are grouped by supplier, and a supplier's MOQ is used to flag when the minimum exceeds the room left under a variant's maximum stock level.
- Lead time recorded for a supplier feeds into reorder timing and forecasting.
By default, a variant's cost is a running weighted average that updates every time you receive stock against a purchase order. When you want a fixed cost instead, you can pin it.
Open the variant, then go to its Purchasing tab.
Pin the cost and enter the figure you want to use.
While a cost is pinned, your hand-entered value overrides the weighted average wherever the variant's cost is used. Pinning is fully reversible:
- Receipts keep updating the weighted average underneath, even while the cost is pinned.
- Unpinning the cost resumes using that running weighted average right where it left off.
Tip: Pin a cost when you have a firm negotiated price you want reflected immediately, then unpin later to let real receipt costs drive the average again.