Warehouses in Organizely are organized as a tree, so you can describe exactly where every item lives, from the building all the way down to the individual container. This page explains the location hierarchy, how to build it, how to link a bin to a product variant, and how to print location barcodes.
The location hierarchy
Locations nest from the largest unit (a building) down to the smallest (a container). You do not have to use every level: use as many as your operation needs.
Warehouse : a physical building or site. This is the top level.
Area : a section within a warehouse used to group storage. Areas are organizational and can be nested inside other areas.
Shelf : a storage unit (typically with rows and columns) inside a warehouse or area. Shelves are organizational.
Row / Column : a finer spatial subdivision within a shelf, for when you want to map a shelf position by position. This level is optional.
Bin : the actual container that holds stock (a box, tote, or slot). Bins are the only level that holds inventory.
Inventory : a product variant linked to a bin, with a quantity for that bin.
Bins hold stock; areas, shelves, and rows/columns exist only to organize where those bins sit. When you want to record actual units on hand, you always attach inventory to a bin.
Open the warehouse manager
In the sidebar, go to Warehouses → Manage.
The manager opens on your list of warehouses. Click a row to drill into it, and keep clicking to go deeper; the breadcrumb trail at the top lets you jump back up a level.
Build your warehouse structure
At the top (organization) view, click Add Warehouse and give it a name.
Open the warehouse, then use the Add Item menu to add the next level. Only the levels that are valid at your current spot appear in the menu (for example, inside a warehouse you can add an Area, Shelf, or Bin).
Keep drilling in and adding items until the structure matches your physical space. Areas can contain areas, shelves, and bins; shelves and rows/columns can contain rows/columns and bins.
Edit or move an item at any time from its row's actions menu in the tree.
Tip: You do not need a deep hierarchy for a small operation. Bins can be created directly inside a warehouse or an area, so you can skip areas and shelves entirely and just add bins.
Put inventory in a bin
Linking a bin to a product variant is how a physical location starts tracking real stock.
Drill into the bin you want to stock.
Choose Add Item → Inventory .
Search for and select the product variant you are placing in that bin.
Enter the Quantity in Bin .
Create the item to link the variant to that bin.
When you set or change a bin's quantity, that flows up to the linked variant's on-hand total, and inventory changes sync to Shopify like any other stock movement, so your storefront stays in step with the shelf. To place stock that is not yet allocated to a location, use Warehouses → Assign Inventory, which lists products with unassigned quantities so you can place them into your locations.
Use multiple warehouses
You can add as many warehouses as you operate from. Each one is its own top-level tree with its own areas, shelves, and bins, and inventory is tracked per location so you always know what is where.
Print location barcodes
Areas, shelves, rows/columns, and bins can each carry their own barcode for scanning. When you create one of these, a barcode is generated automatically. To use your own instead, open Show Advanced Options on the item and type it into the Barcode field.
In the tree, find the location you want to label.
Use Print Barcode from a single item's actions menu, or select several rows and use Print Barcodes , to generate a printable barcode PDF. (Printing a barcode is available for areas, shelves, rows/columns, and bins, not for a whole warehouse or an individual inventory item.)
Print the PDF and apply the labels to your shelves and bins so they can be scanned during counts and other warehouse tasks.
Track changes and history
Every location has a History Logs section (expand it while editing the item) that records changes to that node.
A product variant's history shows its inventory changes and where each one came from, so you can trace a quantity change back to the bin update, adjustment, transfer, or receipt behind it.
Need help?
If you have questions about setting up your warehouse hierarchy, contact our support team.